Laboratory Building Category

Only for local BOMA Boston TOBY Awards. Winners will not advance to Regional or International competition.

All buildings that are comprised of a mixture of office space and laboratory space. The building must consist of a minimum 40% laboratory space.

ELIGIBILITY

  1. The building must be a member, or managed by an entity that is a member, in good standing with both BOMA Boston and BOMA International in order to compete at the regional and/or international levels. Specifically, all membership fees, and any other debt, must be paid prior to entry.

  2. The building must be at least 3 years old from the date of occupancy of the first tenant by June 2011.

  3. At least 40% of a building’s space must be used as Lab Space.

  4. Each building may enter in only one category.

  5. Laboratory entrants must show best efforts used to maintain utility efficiencies for the building.

  6. An entrant may choose to enter multiple buildings as a single entry only if the buildings are owned by the same company, managed by the same company and the buildings are managed as a single entity. All entries must disclose whether their entry is a single building or multiple buildings.

ENTRY FEE for Laboratory Category
The cost to enter your building in the BOMA Boston TOBY Awards is $150, made payable by check to BOMA Boston. All fees must be paid prior to the TOBY Awards Competition.

JUDGING

  1. Judging will occur at the local level only for the Laboratory Category.

  2. Building inspections must take place at the local level of competition to ensure the entry meets the eligibility requirements and is registered in the correct category.

NOTE:
If you win a local TOBY, you will receive one trophy. If you wish to order additional trophies, you will be invoiced and paid in full prior to the delivery of the additional trophies.

DATES AND DEADLINES
All Local entries for the Laboratory Category are required to submit (2) hard copies for the committee to review. The easiest way to submit your hard copy is in a spiral bound tabbed packet. Please contact BOMA Boston for specific information on this.

  • BOMA Boston Deadline – Friday, September 24, 2010 (All Laboratory Category Entries must be postmarked and mailed to BOMA Boston no later than September 24th)

  • Judging – Monday, September 27 through Wednesday, October 27, 2010

  • BOMA Boston TOBY Awards – Thursday, November 18, 2010

PORTFOLIO REQUIRMENTS

Building Registration Information
 Category, building name, address, year built, year renovated (if applicable), owner, management company, building manager, BOMA member name and member number, as well as the name, phone number, e-mail and address of the person who will receive all correspondence. All entries must disclose whether their entry is a single building or multiple buildings. Please include this information on a cover sheet with your hard copy entry. All entries must have a cover sheet with the Building Registration Information.

Photograph Requirements

• Do not use photographic collages-single images only please.

Descriptive/Summary Text Requirements

• Maximum Character Count: 8000 (unless otherwise specified) All character counts include spaces.

NOTE:
Text within required supporting documents does not count against character limits.

Recommendation: Text should be created in Microsoft Word, or other similar program, and then copied and pasted into the text box. Please check your character count prior to copying your text.

Format (for the local BOMA Boston submission only)

BOMA Boston encourages all local submissions to be put in a spiral-bound book and to utilize the tabs separating each section.

PORTFOLIO SPECIFICATIONS:

Laboratory Category

Please note that the Laboratory Building Category is only eligible for the local BOMA Boston TOBY Awards and winners will not advance to the Regional or International Competition. The Laboratory Category cannot submit entries on the BOMA International Website. To submit an entry for the Laboratory Category two hard copies must be sent directly to BOMA Boston. Please include a CD with your Awards Ceremony photograph with your hard copy entry.

1. Building Description: (1 point)
Provide a summary of the physical description of the building(s) and property.
Maximum of 1625 characters (approximately 250 words).

2. Building Standards: (2 points)
The Building(s) Standards should be designed to provide the reader with an overview of the building(s) and property since the judging at the regional and international levels does not include a physical inspection of the building(s) and property. Include the following: Building Name, Number of Floors and Floor Plate Square Footage, Number of Acres and an Exterior Building Description (type of facade, windows, roof etc).

Next provide single paragraph descriptions of the following:

  1. Lobby/Atrium Standard Finishes

  2. Corridor Standard Finishes

  3. Restroom Standard Finishes

  4. Typical Tenant Suite Standard Finishes

  5. Utility Distribution

  6. Elevators

  7. HVAC Distribution System

  8. Fire Life Safety Systems

  9. Loading Dock & Parking

  10. Emergency Generator/Back up Power
     Maximum of 6,500 characters (approximately 1,000 words).

Laboratory Building: Lab Category entrants should give a complete description of the building standards of a laboratory space, ie: typical HVAC and other standards.

3. Competition Photographs: (1 point)
Provide the following photographs of your building(s):

  • 2 exterior

  • 1 interior (lobby and hallways)

  • 1 standard tenant area

  • 1 central plant or main mechanical room (chiller, fire pump or boiler room)

  • 2 additional photographs, the subject matter of which is the entrant’s choice 

4. Award Ceremonies Photograph
In addition to the competition photos, all regional and international entries must submit one high resolution (minimum 300 dpi) 11’’ x 14’’ color JPEG (JPG) of the building’s exterior for display at the awards ceremonies. All Laboratory entries must include a CD with the Awards Ceremony photo in their hard copy entry.

5. Typical Floor Plan and Site Plan (1 point)
Provide a floor plan for your building showing your main lobby as well as two additional typical floor plans. Include a site plan or an aerial photograph. Aerial photograph should show the building(s) and property boundary lines. 

NOTE:
Building Description, Building Standards, Photographs and Typical Floor Plan and Site Plan sections make up 5 of the total points. 

The following are scored on the criteria listed. The point value for each is indicated next to each section.

6. Community Impact (15 Points)

Provide a written description of the building management’s impact on the community. For example: jobs provided (as a direct result of the building’s existence), amenities to the community or the corporate environment (parks, blood drives, special events, etc.), tax impact (provide special assessments for roads, sewers, etc.), recognition awards, letters and roads and other transportation improvements. If the impact can be quantified as additional income for the community or charitable event or has some type of savings associated with the impact, please describe. When describing the current year’s events, please note programs and how long they have been in place. In addition, please describe how the building management’s efforts in this area have helped make the property a benefit to the local community.  Only include corporate donations/activities if Entrant can describe how the onsite management team personally participated.

A maximum of three PDF attachments reflecting the events being described are allowed.

NOTES:
 This area should not be confused with Tenant Relations. Please indicate services that relate to the community and not to the tenants.  Entrants may include a maximum of three PDF attachments reflecting the events being described such as posters, flyers, newsletters and charity acknowledgement letters. No JPEGs will be accepted.

7. Tenant Relations (15 Points)
Provide a summary of the Tenant Relations efforts and/or programs sponsored by building management within the last 12 months. Describe all proactive efforts on the part of management working with Tenants such as forms of communication as well as your maintenance service request process and procedure.

Describe tenant amenities available such as health facilities, childcare and food service. Indicate if tenant satisfaction surveys were conducted including the frequency and the date the last survey was last completed and the results. Provide an explanation of the major findings and the action/s management took to share results, alleviate concerns and/or problems, and/or ensure that acceptable and “popular” procedures and activities were maintained. Each entry may provide up to 3 samples of tenant appreciation letters (PDFs), 2 newsletters (PDFs), 3 photographs (JPEGs) reflecting the events being described and the table of contents from their tenant manual (PDF). Please do not include the entire manual.

NOTES:
All Categories: Entrants may provide a maximum of 3 samples of tenant appreciation letters, 2 newsletters, 3 photographs reflecting the events being described and the table of contents from their tenant manual. Do not include the entire manual or photograph collages. (Only single images). 

8. Energy Conservation (20 points)

8a. ENERGY STAR ® Performance Rating (3 points - 6 points)

New in 2010 – 2011: Beginning in the 2010 – 2011 season, all U.S. Entrants with the exception of industrial buildings and laboratory buildings, will be required to be ENERGY STAR ® benchmarked. Each Entrant must complete the following: (1) provide a copy of the current year Statement of Energy Performance printed from ENERGY STAR ® and (2) share their data with BOMA International in the ENERGY STAR online portfolio manager.

To share your data with BOMA International, go to the Facility Summary page on the ENERGY STAR website by clicking on the facility name on the My Portfolio page. Select “Add user to share this facility” under the Sharing Data section (on the right-hand side of the page) and follow the instructions.

NOTE:
Zero points for Industrial & Laboratory Buildings.

8b. Building Staff/Tenant Education (4 Points)      (Industrial & Laboratory Buildings 6 Points)
Describe any programs in place to educate building operations staff, property managers, engineers, leasing agents, and other personnel such as tenants about the importance of and methods for energy conservation. This may include encouraging or requiring participation in BOMA Energy Efficiency Program, ENERGY STAR ® training sessions, Go Green Best Practices, pursuing industry certification and professional development programs.

8c. Building Operations and Maintenance (4 Points) (Industrial & Laboratory Buildings 6 Points)
Describe your building maintenance procedures and how they contribute to energy conservation. This should include This should include the following as well as any additional procedures followed:

  • Preventative maintenance programs

  • System documentation

  • Equipment and system performance monitoring

  • Sensor and control calibration

Provide a description of the steps taken to improve the energy performance of your building over the last three years.

8d. Building EMS Monitoring (4 Points) (Industrial & Laboratory Buildings 6 Points)
Energy Management Systems (EMS) are often underutilized in commercial buildings. When fully engaged, they are powerful tools for improving the performance of HVAC and lighting systems and conserving energy. Describe the EMS in place in your building and the degree to which you use it to reduce the building’s energy consumption.  Provide measureable results demonstrating reduction in energy and improved performance002E

8e. Additional Certifications/Awards (2 Points)
Describe other certifications and/or awards you have received that relate to energy conservation that are not related to ENERGY STAR ®.  Attach a copy of the certification/award.

9. Environmental, Regulatory and Sustainability (15 Points - except for Industrial Office Park & Laboratory Buildings: 20 Points)

Describe a minimum of 6 programs of which at least 3 should be related to Environmental and Regulatory and at least 3 related to Sustainability.

Environmental & Regulatory:
Describe the policies and procedures in place at the building. This may include accessibility for disabled tenants and visitors, indoor air quality management and testing, storage tank management, generator testing and management, hazardous waste management, asbestos management, emergency clean up, blood borne pathogen program, pandemic preparedness and tenant environmental management and compliance. Please include any additional environmental and regulatory policies and procedures not mentioned above that are being followed.

Sustainability
Describe the policies and procedures in place at the building. This may include storm water management, green friendly landscape management, integrated pest control management, green cleaning, green purchasing policy, exterior building maintenance management plan, waste management and recycling, lamp disposal, water reduction and management and traffic reduction initiatives. Please include any additional sustainable policies and procedures not mentioned above that are being followed. When describing these policies and procedures explain if they are mandated by local, state and/or federal compliance or other. If these programs are not mandated, explain the purpose for implementing.

10. Emergency Preparedness and Security Standards (15 Points)
Provide a summary of procedures and programs for Life Safety, Fire, Disaster and Security standards. You can include a table of contents of your emergency preparedness and security standards manual(s). Include how fire and evacuation drills are conducted, how often and when. Describe training for property management and tenants as well as recovery procedures. If you work with local first responders and conduct live training, explain how this is accomplished. Provide a summary about your Business Continuity Plan and if drills are conducted how they are documented and communicated.

11. Training for Building Personnel (15 Points)
Provide a list of qualifications for building staff, a building specific organization chart (PDF) and a photograph of the building management team (JPEG). Please describe the following: on-going training programs for building personnel including seminars, in-house training and continuing education completed as well as designations, participation in professional organizations and team building and how this is managed for all personnel. Detail prior year and current year training plus future plans.

NOTES: Please highlight any BOMA Boston or BOMA International training you provide, along with other means of training and education.

Deadline to Submit is Friday, September 24th

Please note that the Laboratory Building Category is only eligible for the local BOMA Boston TOBY Awards and winners will not advance to the Regional or International Competition. The Laboratory Category cannot submit entries on the BOMA International Website. To submit an entry for the Laboratory Category two hard copies must be sent directly to BOMA Boston. Please include a CD with your Awards Ceremony photograph with your hard copy entry.

All Laboratory Entries Should be mailed to:
Attention BOMA Boston TOBY Awards
One Center Plaza, Mezzanine Suite
Boston, MA 02108

Questions? Please contact Christine Dahlgren at 617-399-7847 or cdahlgren@gbreb.com or Renee Russo at 617-399-7867 or rrusso@gbreb.com.
 

Contact Christine Dahlgren at 617-399-7847 |  www.bomaboston.org