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The Outstanding Building of the Year (TOBY) Awards®
Laboratory Building Category
Only for local BOMA Boston TOBY Awards. Winners will not advance to
Regional or International competition.
that are comprised of a mixture of office space and laboratory
space. The building must consist of a minimum 40% laboratory space.
1. The building must be a member, or managed by an entity that is a
member, in good standing with both BOMA Boston and BOMA
International in order to compete at the regional and/or
international levels. Specifically, all membership fees, and any
other debt, must be paid prior to entry.
2. The building must be at least 3 years old from the date of
occupancy of the first tenant
by June 2012.
3. A minimum
of 40% of the building’s space must be currently designated as
4. Each building may enter in only one category.
5. Laboratory entrants must show best efforts used to maintain
utility efficiencies for the building.
6. An entrant may choose to enter multiple buildings as a single
entry only if the buildings are owned by the same company, managed
by the same company and the buildings are managed as a single
entity. All entries must disclose whether their entry is a single
building or multiple buildings.
ENTRY FEE for
The cost to enter your building in the BOMA Boston TOBY Awards is
$150, made payable by check to BOMA Boston. All fees must be paid
prior to the TOBY Awards Competition.
1. Judging will occur at the local level only for the Laboratory
2. Building inspections must take place at the local level of
competition to ensure the entry meets the eligibility requirements
and is registered in the correct category.
If you win the Laboratory TOBY, you will receive one trophy. If you
wish to order additional trophies, you will be invoiced and paid in
full prior to the delivery of the additional trophies.
DATES AND DEADLINES
All Local entries for the Laboratory Category are required to submit
(2) hard copies for the committee to review. The easiest way to
submit your hard copy is in a bound tabbed packet or binder.
• BOMA Boston Deadline –
(All Laboratory Category Entries must be postmarked and mailed
to BOMA Boston no later than September 4th)
• Judging –
Friday, September 7th through Monday, October 15, 2012
• BOMA Boston TOBY Awards –
Thursday, November 15, 2012
Building Registration Information:
Category, building name, address, year built, year renovated (if
applicable), owner, management company, building manager, BOMA
member name and member number, as well as the name, phone number,
e-mail and address of the person who will receive all
correspondence. All entries must disclose whether their entry is a
single building or multiple buildings. Please include this
information on a cover sheet with your hard copy entry. All entries
must have a cover sheet with the Building Registration Information.
• Do not use photographic collages-single images only please.
Descriptive/Summary Text Requirements
• Maximum Character Count:
8000 (unless otherwise specified) All
character counts include spaces.
Text within required supporting documents does not count against
Please note these specifications are for the Laboratory Category
Only. Strict adherence to the portfolio specifications listed herein
is required. Please note that the all other awards have different
Section I- (30 Points)
Year built, building owner and whether owner
occupied/multi-tenant/single tenanted or other, List each Building
Name, Number of Floors to include Floor Plate Square Footage,
Acreage, and an Exterior Building Description (type of facade,
windows, roof etc) Provide a summary of the physical description
of the building(s) and property to include base building
mechanicals, typical office cfm/sqft & lab cfm/sqft, laboratory vs.
office ratio, current occupancy rate, number of tenants, typical
floor-to-deck height, floor load psf, parking ratio and common area
Operations & Standards:
Provide single paragraph descriptions of the following:
Lobby/Atrium Standard Finishes, functionality, amenities/retail (if
Watts/sqft, incoming electrical (redundancy if applicable), reheat &
radiation systems, boilers, Detail any redundancies.
4. HVAC &
Exhaust Distribution Systems. Include any redundancy with systems.
5. Fire Life
Safety Systems. Explain any specific procedures for the local Fire
Department based on tenants chemical/flammable inventory.
Dock & Parking operations.
Generator/Back up Power- Briefly list what is served by the
adherence to Laboratory departure criteria (ie:decommissioning
and/or post departure reporting process)
of tenant flammable, chemical, biohazard, radiological inventory (if
10. Review of
3. Competition Photographs:
Provide the following photographs of your building(s):
• 2 exterior
• 1 interior (lobby and hallways)
• 1 standard tenant area
• 1 central plant or main mechanical room (chiller, fire pump or
• 2 additional photographs, the subject matter of which is the
4. Award Ceremonies Photograph
In addition to the competition photos, all regional entries must
submit one high resolution (minimum 300 dpi) 11’’ x 14’’ color JPEG
(JPG) of the building’s exterior for display at the awards
ceremonies. All Laboratory entries must include a CD with the Awards
Ceremony photo in their hard copy entries.
5. Typical Floor Plan and Site Plan
Include up to
(3) typical floor plans.
Include a site plan or an aerial photograph. Aerial photograph
should show the building(s) and property boundary lines.
Section II- 15 points
6. Community Impact
Provide a written description of the building management’s impact on
the community. For example: jobs provided (as a direct result of the
building’s existence), amenities to the community or the corporate
environment (parks, blood drives, special events, etc.), tax impact
(provide special assessments for roads, sewers, etc.), recognition
awards, letters and roads and other transportation improvements. If
the impact can be quantified as additional income for the community
or charitable event or has some type of savings associated with the
impact, please describe. When describing the current year’s events,
please note programs and how long they have been in place. In
addition, please describe how the building management’s efforts in
this area have helped make the property a benefit to the local
community. Only include corporate donations/activities if Entrant
can describe how the onsite management team personally participated.
A maximum of three PDF
reflecting the events being described are
This area should not be confused with Tenant Relations. Please
indicate services that relate to the community and not to the
tenants. Entrants may include a maximum of three PDF
reflecting the events being described such as posters, flyers,
newsletters and charity acknowledgement letters.
7. Tenant Relations
Provide a summary of the Tenant Relations efforts and/or programs
sponsored by building management within the last 12 months. Describe
all proactive efforts on the part of management working with Tenants
such as forms of communication as well as your maintenance service
request process and procedure. Describe tenant amenities available
such as health facilities, childcare and food service. Indicate if
tenant satisfaction surveys were conducted including the frequency
and the date the last survey was last completed and the results.
Provide an explanation of the major findings and the action/s
management took to share results, alleviate concerns and/or
problems, and/or ensure that acceptable and “popular” procedures and
activities were maintained. Each entry may provide up to 3 samples
of tenant appreciation letters, 2 newsletters, 3 photographs
reflecting the events being described and the table of contents from
their tenant manual. Please do not include the entire manual.
routine meetings with tenant facilities team, inspections of spaces,
and any management office coordinated events as they relate to
laboratories or life science.
Entrants may provide a maximum of 3 samples of tenant appreciation
letters, 2 newsletters, 3 photographs reflecting the events being
described and the table of contents from their tenant manual. Do not
include the entire manual or photograph collages. (Only single
Section III- (25 Points)
8a. Building Staff/Tenant Education
Describe any programs in place to educate building operations staff,
property managers, engineers, leasing agents, and other personnel
such as tenants about the importance of and methods for energy
conservation. This may include encouraging or requiring
participation in BOMA Energy Efficiency Program, ENERGY STAR ®
training sessions, Go Green Best Practices, pursuing industry
certification and professional development programs.
Building Operations and Maintenance
Building Operations and Maintenance
Describe your building maintenance procedures and how they
contribute to energy conservation. This should include the following
as well as any additional procedures followed:
Preventative maintenance programs
documentation- ongoing unscheduled maintenance tracking
Equipment and system performance monitoring (ie: infrared
testing, air balancing, hood certifications, etc..)
Provide a description of the steps taken to improve the energy
performance of your building over the last three years.
Building EMS Monitoring
Describe type of program and how it’s function(s) are utilized to
optimize efficiency and provide tenant comfort and safety. If
applicable, include non-business hour operational reductions and if
24/7 facility then any night setback reductions.
Provide measureable results demonstrating
reduction in energy and improved performance002E.
certifications and/or awards you have received that relate to energy
that may or
may not be related to ENERGY STAR ®.
Attach a copy of the certification/award.
Section IV- 30 points
9. Environmental, Regulatory and Sustainability
Describe a minimum of 6 programs of which at least 3 should be
related to Environmental and Regulatory and at least 3 related to
Environmental & Regulatory:
Describe the policies and procedures in place at the building. This
may include accessibility for disabled tenants and visitors, indoor
air quality management and testing, storage tank management,
generator testing and management, hazardous waste management,
asbestos management, emergency clean up, blood borne pathogen
program, pandemic preparedness and tenant environmental management
and compliance. Please include any additional environmental and
regulatory policies and procedures not mentioned above that are
Describe the policies and procedures in place at the building. This
may include storm water management, green friendly landscape
management, integrated pest control management, green cleaning,
green purchasing policy, exterior building maintenance management
plan, waste management and recycling, lamp disposal, water reduction
and management and traffic reduction initiatives. Please include any
additional sustainable policies and procedures not mentioned above
that are being followed. When describing these policies and
procedures explain if they are mandated by local, state and/or
federal compliance or other. If these programs are not mandated,
explain the purpose for implementing.
10. Emergency Preparedness and Security Standards
Provide a summary of procedures and programs for Life Safety, Fire,
Disaster and Security standards. You can include a table of contents
of your emergency preparedness and security standards manual(s).
Include how fire and evacuation drills are conducted, how often and
when. Describe training for property management and tenants as well
as recovery procedures. If you work with local first responders and
conduct live training,
explain how this is accomplished. Provide a summary about your
Business Continuity Plan and if drills are conducted how they are
documented and communicated.
11. Training for Building Personnel
Describe any Environmental Health & Safety (EH&S) training for staff
at time of hire as well as frequency of ongoing retraining. Provide a list of qualifications
for building staff, a building specific organization chart (PDF) and
a photograph of the building management team (JPEG). Please describe
the following: on-going training programs for building personnel
including seminars, in-house training and continuing education
completed as well as designations, participation in professional
organizations and team building and how this is managed for all
personnel. Detail prior year and current year training plus future
Please highlight any BOMA Boston or BOMA International training you
provide, along with other means of training and education.
list any features or operations that are unique to your property
such as snow removal operations, landscaping, conservation land,
large fitness centers, future accommodations provided, etc…
challenge your property faces from the operational perspective.
success story related to your property in the past 3 years.
Deadline to Submit is Friday, September 7th
Please note that the Laboratory Building Category is only eligible
for the local BOMA Boston TOBY Awards and winners will not advance
to the Regional or International Competition. The Laboratory
Category cannot submit entries on the BOMA International Website. To
submit an entry for the Laboratory Category two hard copies
must be sent directly to BOMA Boston. Please include a CD with your
Awards Ceremony photograph with your hard copy entry.
All Laboratory Entries Should be mailed to:
Attn 2012 TOBY & Industry Awards
One Center Plaza, Mezzanine Suite
Boston, MA 02108
Please contact Kayla Burmeister at 617-399-7863 or